PRIVACY & DATA PROTECTION
Privacy Policy
CAMBRIS-AF respects the privacy of our members, supporters, volunteers, partners and website visitors. This Privacy Policy explains how we collect, use, store and protect personal information when you interact with CAMBRIS-AF or use this website.
Last updated: 25 August 2026
Who We Are
CAMBRIS-AF is an association founded and led by serving and veteran members of the British Armed Forces, predominantly of Cameroonian heritage.
For the purposes of applicable UK data protection law, CAMBRIS-AF is responsible for the personal information described in this Privacy Policy where it determines how and why that information is used.
Email: info@cambris-af.org
Information We May Collect
Depending on the services and features you use, we may collect some of the following information:
- name
- email address
- telephone number
- information submitted through contact forms
- membership enquiries or applications
- volunteer enquiries
- partnership enquiries
- event registrations or enquiries
- donation/payment-related information
- communications sent to CAMBRIS-AF
- technical website information such as browser and device information
When making online payments, payment card details must be processed directly by the relevant payment provider and must not be stored by this website unless specifically confirmed otherwise.
How We Receive Personal Information
We receive personal information in a number of ways, for example:
- information you provide directly through website forms
- information you send by email or other direct communication
- membership or volunteering interactions
- event or project participation
- donations, where applicable
- information provided by authorised third parties where appropriate
How We Use Personal Information
We may use personal information to:
- respond to enquiries
- administer membership-related requests
- communicate with members and supporters
- manage volunteering and partnership enquiries
- organise activities, events and projects
- process or administer donations where applicable
- maintain and improve the website
- protect the security of the website and organisation
- meet applicable legal or regulatory obligations
Where a feature or service is not yet implemented, any use of personal information for that purpose will be conditional and subject to confirmation.
Our Lawful Basis for Using Personal Information
Under UK data protection law, CAMBRIS-AF must have a lawful basis for using personal information. Depending on the particular activity, this may include consent, contractual necessity, compliance with a legal obligation or legitimate interests.
CAMBRIS-AF will confirm and document the lawful basis used for each category of personal data processing and publish this information where appropriate.
Sensitive or Special Category Information
CAMBRIS-AF does not intend to request sensitive personal information through the general website unless it is genuinely necessary for a specific purpose.
If a CAMBRIS-AF activity requires information that is treated as special category data under UK data protection law, the organisation should identify an appropriate lawful condition and provide any additional privacy information required before collecting it.
International Transfers
Some technology or service providers used by CAMBRIS-AF may process information outside the United Kingdom. Where this occurs, CAMBRIS-AF should ensure that an appropriate legal mechanism or safeguard is in place where required.
CAMBRIS-AF may use services that process information outside the United Kingdom. Where this happens, appropriate safeguards will be put in place where required.
How Long We Keep Personal Information
CAMBRIS-AF will retain personal information only for as long as reasonably necessary for the purpose for which it was collected, including any applicable legal, accounting, operational or reporting requirements.
Retention periods may vary according to the type of information and the reason it is held.
CAMBRIS-AF will review and update its retention arrangements as needed to reflect operational and legal requirements.
How We Protect Information
CAMBRIS-AF aims to use appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.
Where specific security measures or certifications are relied upon, these should be confirmed and described here.
Your Data Protection Rights
Depending on the circumstances, you may have rights including access to your personal information, correction of inaccurate information, erasure, restriction of processing, objection to processing, data portability and withdrawal of consent where processing relies on consent.
Not every right applies in every circumstance. The rights available can depend on the lawful basis being relied upon and other legal requirements.
To make a privacy request: info@cambris-af.org
Your Right to Object
You may have the right to object to certain uses of your personal information, including some processing based on legitimate interests and direct marketing. The applicability of this right depends on the lawful basis and the specific processing activity.
How to Raise a Concern
If you have concerns about how CAMBRIS-AF uses your personal information, we encourage you to contact us first so that we can try to resolve the matter.
Email: info@cambris-af.org
You also have the right to raise a complaint with the Information Commissioner's Office (ICO): https://ico.org.uk/
Links to Other Websites
The CAMBRIS-AF website may contain links to websites operated by other organisations. CAMBRIS-AF is not responsible for the privacy practices of third-party websites, and visitors should review the privacy information provided by those organisations.
Children's Privacy
The general CAMBRIS-AF website is not intended to collect personal information from children without an appropriate reason and safeguards.
If a future programme, event or project involves children or young people, CAMBRIS-AF should provide appropriate privacy information and safeguards for that activity.
Changes to This Privacy Policy
We may update this Privacy Policy when our activities, website services or legal obligations change. The latest version will be published on this page.
Privacy & Data Protection Enquiries
CAMBRIS-AF
Email: info@cambris-af.org